Hire fees
These rates apply from 1st January 2022. All bookings must include all set-up and clear-up time. Bookings are made back to back in order to make maximum use of our facilities so you may not enter early and you must leave on time or you will incur additional fees.
| Standard hourly charge | Commercial users and non-residents | £16 per hour (min hire 2 hrs) |
| Community organisations, residents and charities | £12 per hour (min hire 2 hrs) |
|
| All Day Bookings
F0800-midnight |
Commercial users and non-residents | £150 |
| Community organisations, residents and charities | £100 | |
| Friday & Saturday evenings | Commercial users and non-residents | £20 per hour (min hire 2 hrs) |
| Community organisations, residents and charities | £14 per hour (min hire 2 hrs) |
|
| Weekend Event Hire | ||
| 6pm Friday to noon Sunday (excluding midnight-8am each night). | Commercial users and non-residents | £300 |
| Community organisations, residents and charities | £175 | |
| 8am Friday to noon Sunday (excluding midnight-8am each night). | Commercial users and non-residents | £400 |
| Community organisations, residents and charities | £300 | |
| Premises Licence | Must be sought by the hirer | £24 to SCDC |
| Projector | £18 per day | |
| Checked tablecloths | We wash and iron them afterwards | £15 |
| White tablecloths | We wash and iron them afterwards | £30 |
| Call out | Call out of committee member or caretaker | £20 |
| Cleaning fee | Chargeable if the Hall is not left in a clean & tidy condition | £80 |
| Storage | The storage area/items stored may not be increased without prior agreement from the Hall committee. Items stored must not encroach on the hire space. | Free |
Breakages and losses to be paid at replacement value
| Kitchen Equipment | Free with hiring the hall. Can be hired for outside use at the following rates: | |
| Crockery | £5 per day | |
| Cutlery | £5 per day | |
| Champagne flutes/wine glasses | 15p each | |
| Folding Chairs/Tables only: | 30p per chair £1.50 per table |
Hourly Rates
10% discount for block bookings of 4 sessions or more. Minimum hire 2 hours.
Deposits
A refundable deposit against damage, or the hall being left in an unacceptable state is required. The deposit(s) are required to secure your booking.
| Half day/child’s daytime party | £50 |
| Evening social function | £80 |
| All day events | £100 |
| Wedding | £200 |
| Checked tablecloths | £15 |
| White tablecloths | £30 |
Deposit reduction/additional charges, applies to all hirers
| Hall not cleaned/tidy after use | £80 |
| Tablecloths heavily soiled/stained | £30 |
| Tablecloths used and tablecloth hire fee not paid | £45 |
| Entering the hall before the agreed hire period | £25 per 15 mins |
| Not vacating at the end of the agreed hire period | £25 per 15 mins |
| Noise disturbance/nuisance to neighbours if trustee has to attend | £50 |
| Damage/theft of property/building | Dependent on damage/theft, may forfeit whole deposit |
| Losing key | £100 |
Cancellation Policy
| Cancellation 30 days or more before event | Full Refund |
| Cancellation 29 – 15 days before event | 75% refund |
| Cancellation 14 days or less | 50% refund |
Payment terms
A deposit is required to confirm your booking. Full payment of hire fees is due 1 month before your event. If payment is not received when due you may forfeit the booking. Payment can be made by bank transfer or cheque:
- Bank transfer: Are on the booking form. When you pay please quote your date of hire as a reference, and send us your bank details for the return of the deposit via eversden.village.hall@gmail.com. Bank transfer is our preferred method of payment.
- Cheques: are payable to Eversden Village Hall Fund.
Groups working with children or vulnerable adults
Groups working with children or vulnerable adults will need to have Child Protection and Vulnerable Adult policies in place.
Please see our Frequently Asked Questions section for further hiring information.