How do I make a booking enquiry? Please contact us by e-mail at eversden.village.hall@gmail.com
Can I visit the hall before I book it? Yes, viewings can be arranged on request.
What is the capacity of the Hall? The Hall has capacity for 120 people. Chairs in the main hall seat 100 people with additional chairs on the balcony and in one of the stairwells. In dining format the main hall can seat 80 people. The Committee Room can seat 10-12.
What is the size and layout of the hall? The main hall is 10.20m x 11.90m and contains a modern demountable stage. There are pillars in the main hall shown here. There is a committee room which is 4m x 6.6m. Please refer to the Village Hall Floor Plan for the layout.
How many tables and chairs are there, and what size are they? In the main hall there are 20 rectangular folding tables (152cm x 76cm) and 2 wooden tables (260cm x 75cm). The table in the Committee Room is 184cm x 91cm. Chairs in the main hall seat 100 people with additional chairs on in the Committee room and in the stairwell. We have 2 styles of chair available: 100 grey folding chairs and 83 chairs in this style:
What kitchen facilities are there? The kitchen is accessible from the Main Hall and the Committee Room. There is a serving hatch from the kitchen to the Main Hall. The use of the kitchen is included in the hire charge. It is a commercial kitchen including a commercial dishwasher, an induction style range cooker, a microwave, large fridge and a small freezer. The kitchen is fully stocked with cutlery, glasses and crockery. If you want to use the dishwasher we’ll need to show you how to use it before your event. If you have not been shown how to use the dishwasher you will lose your deposit in the event of improper usage. Contact us to arrange this in advance of your event – it only takes 10 minutes and we can show you how to use our sound system at the same time.
Do you have a bar? We have a moveable bar with locking wheels so you can position it wherever you want it in the hall. Beer taps can be attached to the bar top (clamped). It’s suitable for use by a mobile bar service such as Banquet Inn.
Is there a stage and sound equipment? There is a modern demountable stage stored inside the small fixed stage in the main hall. Each stage unit consists of a rectangular platform with four detachable legs. If you want to use the full stage you must let us know when you make your booking – we’ll need to set it up for you.
There is a digital projection system (projector, motorised screen, DVD player) a surround sound system with Bluetooth, a hearing induction loop and microphone. It’s free to use the sound system but you’ll need to be shown how to use it. The projection system can be hired for an extra £15 per day, you must be shown how to use it first. You can request this via the Bookings Secretary.
Do you have internet access? Yes, we have broadband. The Wifi networks are called vh-24 and vh-50, the network is secured by a password. Details are on a sign in the hall.
Is there car parking? There are 30 parking spaces: 4 spaces suitable for disabled parking at the front of the Hall, the carpark at the side of the hall has space for 9 cars, the signposted overflow parking provided in the adjacent grassed area has space for 17 cars.
What disabled access and facilities does the hall have? There is disabled access to all rooms via the Main Hall. There are no floor level changes on the ground floor. The balcony can only be accessed via stairs. There are disabled toilet facilities with alarms in the male and female toilets.
Are there baby changing facilities? Yes, it’s in the ladies toilets.
Can I provide alcohol at my event? If alcohol is provided at the event completely free of charge, no licence is required. If you intend to sell alcohol you will need prior approval via the Bookings Secretary and you will need to apply for a Temporary Event Notice (TENS) here and pay the fee (£21). We recommend you apply at least 2 weeks before you event (sooner is better).
Can I attach decorations to the wall and ceiling? Yes, please do not use drawing pins or tape on the walls, paintwork, pillars or other surfaces (it damages paintwork), only use blu-tack for notices or decorations. There are hooks installed around the inner bottom edge of the balcony just above the top of the pillars, at the top of doors and at the back of the stage that you can use to hang decorations. Do not fix decorations near light fittings or heaters. No internal decorations of a combustible nature (e.g. polystyrene, cotton wool) are permitted.
During Hire
What should I do in the event of a fire? Please familiarize yourself with the Fire Procedures before your event in the Hiring Agreement and with our Health and Safety Policy. The Fire Brigade must be called to any outbreak of fire however slight, and must be reported to the Bookings Secretary or Committee Chair.
There is some faulty equipment at the Hall; what should I do? If it’s interfering with the proper running of your event, you may report it immediately to any of the people whose numbers appear on the Hiring Agreement. For non-urgent issues contact us at: eversden.village.hall@gmail.com
I’ve broken something belonging to the Hall; where should I report this? Please email us. If damage is not reported you may lose your whole deposit.
At the Close of my Event
How much cleaning & clearing-up do you expect me to do? The hall must be left in a clean and tidy condition. We expect that all tables, chairs & equipment will be put away, wood floors swept, kitchen surfaces wiped clean, crockery, glassware & utensils etc. cleaned and put away in the cupboards, cookers wiped clean (if used), kitchen and toilet floors mopped & kitchen waste bin emptied. We reserve the right to deduct the cost of cleaning from your deposit/charge for additional cleaning where the hall is not left clean and tidy; the fee charged will be up to £100.
What time must we leave? The Hall must be vacated by the end of your specified booking period. Bookings are back to back so you must at the end of your booked time. Evening bookings must end no later than midnight (leaving the building). Please be considerate of our neighbours during and after your event.
What should I do with my rubbish? Please recycle as much as possible using the recycling bins provided (recycling bin in the kitchen and a purple wheelie bin at the side or front of the hall. You can recycle the same items that you would put in your blue recycling bin at home. Please ensure bottles and cans are rinsed, and empty of liquid. Used paper plates cannot be recycled due to food contamination.
After the Event
I think I’ve left some property at the Hall; what can I do about it? Please contact us.
When do I get back my deposit? The deposit will be refunded up to 28 days after the event. Please note that we reserve the right to deduct the cost of cleaning from your deposit/charge for additional cleaning where the hall is not left clean and tidy; the fee charged will be up to £100.
I’d like to leave some feedback on my experience of the Hall. How do I do this? Contact us at: eversden.village.hall@gmail.com